Management Support Assistant

Major Duties

• Incumbent to exercise initiative and sound judgment in planning, coordinating, and completing work in compliance with established policies and procedures within allocated time frames.
• Advises management and assists them in the preparation of a variety of administrative and technical documents.
• Assists the Deputy Director with developing and maintaining the annual RRMC (Raven Rock Mountain Complex) IT (Information Technology) Program Objective Memorandum (POM).
• Speaks on behalf of the Deputy Director on administrative matters.
• Monitors, instructs, and provides guidance to all directorate personnel in correct procedures for preparing the time and attendance reports.
• Establishes necessary controls, including internal controls to ensure compliance with governing regulations, directives, and policies.
• Accomplishes clerical, statistical, and data entry tasks in support of the administrative functions using an automated data processing (ADP) system.
• Incumbent is primary hand receipt holder and serves as the training card holder responsible for maintaining and tracking all reimbursable acquisition packages, and credit card purchases.
• Maintaining and/or preparing time and attendance reports.
• Tracking and monitoring deadlines.

Qualifications/ Specialized Experience

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Army Cyber Excepted Service (CES) Employee Current Army Defense Civilian Intelligence Personnel System (DCIPS) Employee Current Department of Army Civilian Employees Current DoD Cyber Excepted Service (CES) Employee (non-Army) Current Permanent DoD Civilian Employee (non-Army) Applying to Cyber Excepted Service Positions Non-Department of Defense (DoD) Transfer Applying to Cyber Excepted Service Positions Army CES positions apply Veteran's Preference to preference eligible candidates, as defined by Section 2108 of Title 5 U.S.C., in accordance with the procedures provided in DoD Instruction 1400.25, Volume 3005, "CES Employment and Placement". If you are a veteran claiming veterans' preference, as defined by Section 2108 of Title 5 U.S.C., you must submit documents verifying your eligibility with your application package. This position is in the Technician/Administrative Support Work Category at the Full Performance Work Level within the CES Occupational Structure. In order to qualify, you must meet the specialized experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To qualify based on your experience, your resume must describe one year specialized experience that demonstrates the possession of knowledge, skills, abilities, and competencies necessary for immediate success in the position. Such experience is typically in or directly related to the work of the position to be filled. Specialized experience would be demonstrated by overseeing administrative policies and procedures for offices or organizations; using established office administrative practices and procedures to prepare, edit, and review documents and correspondence.